Since the current circumstances are changing swiftly, the working style has also seen a change. Both the companies and employees now prefer to adopt remote working to a great stretch. The trend of online meetings is for producing problems in a smooth remote work experience. Handling virtual meetings is not as easy a task as it seems to be. There are some challenges that come into the route and you have to deal with them for a smooth experience. With the pandemic, most the employees keep sitting in front of a computer screen much more than they want to be. And while meeting burnout is the real problem, there are ways to keep yourself from feeling drained by endless video calls. Here are some tips and tricks for keeping meetings engaging and productive.
Start with a simple greeting
First and foremost, it is important to greet everyone by name. If you are meeting online, make sure that you know who is in the room with you. This will help them feel more at ease and participate in the conversation. Acknowledge their presence and welcome them to the meeting so they know they are not being ignored or excluded from what is happening. Next, explain why you are holding this virtual meeting, as well as what your agenda is for the time together. At this point in time, we are all busy people running around like chickens with our heads cut off. So let everyone know how much time has been allotted for your virtual meeting. So there aren’t any surprises later on down the road when someone realizes that things were going longer than expected or shorter than expected!
Asking for the team’s thoughts
Once everyone knows what is going on and why it is happening before anyone else does anything else except listen attentively. This makes a huge difference when planning ahead. Because then people aren’t wasting their precious minutes worrying about something silly like whether or not they should open up an additional window. Because something wasn’t working right during an earlier session two days ago. Ask for each person’s thoughts, feedback, ideas, opinions, and suggestions. You should be trying to give the best advice you can at the moment instead of waiting until after setting the meeting agenda. Then send an email with your feedback, or worse yet, call someone on the phone directly! If you need help with something specific during a virtual meeting, keep it short and sweet so everyone can continue focusing on the task at hand. Accomplish whatever goals were set at the start of that particular session.
Pay attention to people’s facial expressions
Facial expressions can be a great way to tell if someone is paying attention or not. If they have their arms crossed, they may be disagreeing with you. If they are nodding along, that’s a good sign! Use the tone of your voice. If you are speaking in a very monotone voice, it can be hard for people to understand what you are saying and will make them tune out even more than usual. Try using a higher pitch and speaking faster when talking about something important so that it sounds more interesting and engaging.
Use video and audio instead of text messages
There are a number of different ways that you can use video and audio for your virtual meetings. If you have the option to do so, it is always better to use those methods rather than text or typed messages. However, if one of these options is not available to you, then there are still some things that you can do during the meeting itself in order to make sure that everyone gets what they need out of it. One option is using video meeting management software. This allows people who are not geographically close by to feel like they are all together in one room together when having a meeting. Another way would be through webinars on platforms that allow users from all over the world access at once so long as they register beforehand. They also provide many features including polls and surveys which can help break up monotony if used appropriately!
Listening is a great way to show that you care about what others have to say. Encourage them by giving them time to speak and share their thoughts. Listening also helps you learn more about your colleagues’ needs. It makes it easier for you to support them in the future. By listening carefully, you will build trust among everyone on the team. It is something that will promote collaboration throughout all aspects of your company! If you want your team to get the most out of their interactions, it’s important that you listen and understand how each person feels about virtual meetings.